A meeting of the Pryor City Council began at 6 pm Tuesday, January 17, 2023. City Council meetings are live streamed on the city's YouTube channel, and held at City Hall in the Council Chambers.
- Report Regarding the new tennis court parking lot construction.
- City Engineer Steve Powell explained to the Council that the parking lot was built to specifications using a design that is used by ODOT and other cities. Powell went on to explain that the design is intended to keep water on the street rather than flowing towards the tennis courts. He did agree with the issue the new design has with cars with low ground clearance scraping on the curb when they enter the parking area. Powell explained that the contractor has agreed to fix the issue by removing the curb and making a 3' slope. The slope will still allow for the 10" rise, but over a longer distance. This will still keep the water flowing down the street rather than flowing towards the tennis courts. Powell also told the council that the new design work and the labor will be at no charge to the city, however the city will still be responsible for the materials.
- Discussion and possible action regarding Pay Application #2 for the 2022 Whitaker Park Tennis Facility Parking Improvement Project in the amount of $26,467.44 from Parks Capital Outlay Account #44-445-5415.
- Councilor Gonthier took issue that the plans and all associated documentations for this project were not available at City Hall. Gonthier quoted Oklahoma State Statue 61-12. City Engineer Steve Powell explained that Infrastructure Solutions has the documents at their office since they act as the cities representative and provides those documents at the end of the project. Powell explained that this has been the standard practice. Council Barham asked Gonthier if he investigated all projects or just this project. Passed 5-2
- Report regarding the Library inspection walk through by our Building Inspector and our City Engineer.
- Several items were documented by the Building Inspector and City Engineer. City Councilor's had several questions concerning who was responsible for the items. Representatives from CMS Willowbrook explained several of the items were not part of the scope of the project but explained they were giving recommendations to fix the issues. More on this will be in a story covering the Payment Request from CMS Willowbrook coming out tomorrow.
- Discussion and possible action regarding Audit RFP draft language.
- The committee has been in touch with OML to get templates from other cities who have done this. OML responded that they do not have any templates for anything like this. OML referred Councilor Lamar to Crawford and Crawford who told the committee to Google it. The committee reported that a draft will be presented in a couple of weeks.
- Discussion and possible action regarding engagement in nationwide advertising regarding marketing of our old Police Station.
- Mayor informed Council that Rickey Hayes, with Retail Attractions, has been helping marketing the property. Some discussion concerning the marketing needed to mention sealed bids. City Attorney Kim Ritchey explained that the sealed bid process has been completed, with no bids received, so the council can start from scratch and not require sealed bids. Passed 7-0
- Discussion and possible action regarding approval to pay the CMS Willowbrook Application and Certificate for Payment #23 in the amount of $652,943.85 from the ARPA, (05) fund regarding the Emergency Center and Library Expansion project.
- The PiP will have a complete story covering this line item tomorrow at noon.
- Passed 5-2
- Discussion and possible action regarding an Executive Session for the purpose of discussing the possible purchase of property for public drainage purposes.
- Consider resuming regular session. No action taken during Executive Session.
City Attorney's Report
- First reading of an ordinance amending Title 5, Chapter 4C, by the addition of a new section 12 regarding prohibition of "Occupation of Recreational Type Trailers or Recreational Vehicles as Living Quarters"; and providing for repealer and sever ability.
- Motion to waive the reading was made. Councilor Gonthier explained that his ordinance is not the one discussed months ago about parking trailer or recreational vehicles on property. Councilor Smith expressed his view that this was a violation of citizens constitutional rights and that this needed to go back to the drawing board. Passed 7-0
- First reading of an ordinance amending Title 5, Chapter 4C, by the addition of a new section 13 regarding the prohibition of obstructions of travel and view by reason of parking or storage of vehicles, trailers, motorhomes, RV's, storage units or other portable units; and providing for repealer and severability.
- Motion to waive the reading was made. Passed 7-0
- Approve minutes of the January, 3, 2023 Council meeting. Motion made to adjust minutes by Councilor Gonthier. Pass 7-0
- Approve payroll purchase orders through January 20, 2023 and February 3, 2023. Pass 7-0
- Approve claims for purchase orders through January 17, 2023. Pass 7-0
- Acknowledge receipt of deficient purchase orders. Pass 7-0
- Approve October 2022 Appropriations Requests. Pass 7-0
- Approve November 2022 Appropriations Requests. Pass 7-0
- Discussion and possible action regarding renewal of Engine Inspection, Maintenance, and Repair Agreement with United Engines for Emergency Standby Equipment in the amount of $2,471.00 for generator at City Hall from General Repair and Maintenance Account #02-201-5091. Passed 7-0
- Discussion and possible action approving Mayor Lees and Cari Rerat, Library Director, to sign "Agreement for 2023 State Aid Recipients" and acceptance of grant funds for the Thomas J. Harrison Pryor Public Library in the amount of &7,851.00 from the State of Oklahoma 2023 Oklahoma Department of Libraries State Aid, to be received into Library Special Cash Account #92-000-4233. Pass 7-0
- Discussion and possible action regarding allowing the Friends of the Library to host Meet and Greet events for the February General Election candidates at the Graham Community Building, and waive the rental fees on February 3rd, 6th, and 9th 2023. Passed 7-0
- Discussion and possible action regarding approval to appoint Douglas Alan Davis as MESTA Board Trustee #10. Pass 7-0
- Discussion and possible action regarding beginning the hiring process for the Pryor Creek Recreation Center Director position which will be vacant April 7, 2023. The job will be posted for three weeks from January 18, 2023 until February 7, 2023. Pass 7-0
- Discussion and possible action regarding the contract between Green Country Swim Club and the Pryor Creek Recreation Center. Pass 7-0
- Discussion and possible action regarding waiving the fee for rental of the Graham Community Building on January 11, 2023 for an emergency request from Mayes County HOPE to host their annual awards luncheon. Pass 7-0
- Discussion and possible action regarding hiring Shaina Paige Turner to fill the open part-time Library Assistant - Computer Lab position at the Thomas J. Harrison Pryor Public Library effective January 18, 2023. Filling this position was approved at the November 15, 2022 Council meeting and is budgeted at $10.11 per hour per the City's pay plan. Passed 7-0
- Discussion and possible action regarding an expenditure in the amount of $3,120.00 to Opoenpath Security for cloud-based access control subscription for the Police and Fire Emergency Services Center. $720.00 to be paid from Fire Repair and Maintenance Account #02-217-5091 and $2,400.00 to be paid from Police Technology Account #02-215-5260. Pass 7-0