Pryor Emergency Center

Pryor Fire and Police comibined Emergency Center

PRYOR, Oklahoma - There has been a lot of talk and finger pointing concerning the Pryor Police/Fire & Library expansion projects. We took a look to see who voted on the various line items concerning these projects from City Council Meeting agendas dating back to March of 2020. 


3/17/2020

Voting YES: Councilors Nance, Chitwood, Brakefield, Sherman, Doyle, Ketcher, Shropshire - Voting NO: None

Item D: Discussion and possible action regarding review and approval of construction documents of the proposed Pryor Creek Combination Police and Fire Emergency Center, and authorize Graber & Associates, PC, and CMS Willowbrook to complete the documents and issue for bidding.

A motion was made by Councilor Chitwood, seconded by Councilor Nance to approve construction documents of the proposed Pryor Creek Combination Police and Fire Emergency Center and authorize Graber & Associates, PC and CMD Willbrook to complete the documents and issue for bidding.

Voting YES: Councilors Nance, Chitwood, Brakefield, Sherman, Doyle, Ketcher, Shropshire - Voting NO: None

Item E: Discussion and possible action regarding review and approval of construction documents of the proposed Pryor Creek Library Expansion, and authorize Graber & Associates, PC and CMS Willowbrook to complete the documents and issue for bidding.

A motion was made by Councilor Shropshire, seconded by Councilor Chitwood to approve construction documents of the proposed Pryor Creek Library Expansion and authorize Graber & Associates, PC and CMS Willowbrook to complete the documents and issue for bidding.


8/4/2020

Voting YES: Councilors Shropshire, Nance, Smith, Chitwood, Tramel, Thompson, Ketcher - Voting NO: None

Item J: Discussion and possible action regarding an expenditure in the amount of $44,000 to Graber and Associates, PC, Architects for Library Renovation Project, from General Unallocated Reserve and Excess Account. This Payment corresponds with a previously-agreed-upon payment-in-phases schedule as the percentage of the phase is complete. After this payment is logged, 100% of the Design Development phase and 100% of the Construction Documents are complete.

A motion was made by Councilor Chitwood, seconded by Councilor Smith to approve an expenditure in the amount of $44,000 to Graber and Associates, PC, Architects for Library Renovation Project, from General Unallocated Reserve and Excess. This payment corresponds with a previously-agreed-upon payment-in-phases schedule as the percentage of the phase is completed. After this payment is logged, 100% of the Design Development phase and 100% of the Construction Documents are complete.

Voting YES: Councilors Shropshire, Nance, Smith, Chitwood, Tramel, Thompson, Ketcher - Voting NO: None

Item I: Discussion and possible action regarding an expenditure in the amount of $36,985 to Graber and Associates, PC, Architects for Police and Fire Emergency Center Project, from General Unallocated Reserve and Excess. This payment corresponds with a previously-agreed-upon payment-in-phases schedule as the percentage of the phase is completed. After this payment is logged, 100% of the Design Development phase, 58% of the Construction Documents, and 0% of the Construction Administration Fee are complete.

A motion was made by Councilor Chitwood, seconded by Councilor Smith to approve an expenditure in the amount of $36,985 to Graber and Associates, PC, Architects for Police and Fire Emergency Center Project, from General Unallocated Reserve and Excess Account. This payment corresponds with a previously-agreed-upon payment-in-phases schedule as the percentage of the phase is completed. After this payment is logged, 100% of the Design Development phase, 58% of the Construction Documents, and 0% of the Construction Administration Fee are complete.


12/14/2020

Voting YES: Councilors Ketcher, Shropshire, Smith, Chitwood, Brakefield, Tramel, Thompson - Voting NO: None

Item B: Discussion and possible action regarding granting approval to CMS Willowbrook to seek bids for demolition of the old Homeland building, including all structures and paving in preparation for construction of the proposed Police and Fire Emergency Center.

A motion was made by Councilor Shropshire, seconded by Ketcher, to approve CMS Willowbrook to seek bids for the demolition of the old homeland building, including all structures and paving, in preparation for the construction of the proposed Police and Fire Emergency Center. Mr. Miles stated that the estimated cost for demolition and abatement is $145,000.

Voting YES: Councilors Nance, Chitwood, Brakefield, Sherman, Doyle, Ketcher, Shropshire - Voting NO: None

Item C: Discussion and possible action regarding granting approval to CMS Willowbrook to seek bids for construction of the proposed Police and Fire Emergency Center and the Library Expansion as proposed via the most recent estimates and the most recent plans and construction documents.

A motion was made by Ketcher, seconded by Smith to approve CMS Willowbrook to seek bids for the construction of the proposed Police and Fire Emergency Center and the Library Expansion as proposed via the most recent estimates and the most recent plans and construction documents.


1/19/2021

Voting YES: Councilors Chitwood, Brakefield, Tramel, Ketcher, Shropshire, Smith - Voting NO: None

Item I: Discussion and possible action regarding approval of Amendment No 1 to the Guaranteed Maximum Price Contract with CMS Willowbrook for construction management services for the City of Pryor Creek Police & Fire Emergency Services and Library Additions, Demolition Packet from bids Received: Expenditure to be expended from 2019 Bond Project - Demolition Account.

A motion was made by Councilor Smith, seconded by Councilor Tramel, to approve Amendment No. 1 to the Guaranteed Maximum Price Contract with CMS Willowbrook for construction management services for the City of Pryor Creek Police & Fire Emergency Services Center and Library Additions, Demolition Packet from bids received.

Editors Note "Demolition of Old Homeland Building was awarded to ARK Wrecking, the meeting minutes show ARK Wrecking submitted a bid for $115,120."


4/6/2021

Voting YES: Councilors Smith, Chitwood, Brakefield, Ketcher, Shropshire, Nance - Voting NO: None

Item 2: Discussion and possible action regarding authorizing Graber & Associates to design the display room within the Thomas J. Harrison Pryor Public Library for Native American Art, not the least of which is the life-size "Painted Pony," created by native son and world-renowned artist, Bill Rabbit. The design fee is estimated and is not to exceed $63,000. The display room is estimated to add a sum to the Library Expansion project of approximately $788,000.

A motion was made by Councilor Chitwood, seconded by Councilor Ketcher, to approve authorizing Graber & Associates to design the display room within the Thomas J. Harrison Pryor Public Library for Native American Art, not the least of which is the life-size "Painted Pony," created by native son and world-renowned artist, Bill Rabbit. The design fee is estimated and is not to exceed $63,000. The display room is estimated to add a sum to the Library Expansion project of approximately $788,000.

Voting YES: Councilors Chitwood, Brakefield, Ketcher, Shropshire, Nance, Smith - Voting NO: None

Item 3: Discussion and possible action regarding granting authority to proceed to CMS Willowbrook in the construction of the proposed Library Expansion / Emergency Center project in the amount of $11,404,861.27 as described in AIA Document A133-2019 Exhibit A guaranteed maximum price amendment No. 2.

A motion was made by Councilor Smith, seconded by Councilor Chitwood, to approve granting authority to proceed to CMSWillowbrook in the construction of the proposed Library Expansion / Emergency Center project in the amount of $11,404,861.27 as described in AIA Document A133-2019 Exhibit A guaranteed maximum price amendment No. 2.


6/15/2021

Voting YES: Councilors Ketcher, Shropshire, Nance, Smith, Chitwood, Brakefield, Tramel - Voting NO: None

Item B: Discussion and possible action regarding approval of an addition to the Emergency Center / Library Expansion project to include a Museum Room for the purpose of preservation and display of the famous Bill Rabbit Painted Pony and other Native American Art. The addition is estimated to cost $605,781 and would be funded via the City of Pryor Creek, 2019 Bond Fund.

A motion was made by Councilor Chitwood, seconded by Councilor Smith to approve an addition to the Emergency Center / Library Expansion project to include a Museum Room for the purpose of preservation and display of the famous Bill Rabbit Painted Pony and other Native American Art. The addition is estimated to cost $605, 781 and would be funded via the City of Pryor Creek, 2019 Bond Fund.
 
Jim Graber spoke regarding the design plan. After much discussion, a motion to table and send back to Mr. Graber to design something for approximately $200,000 to $300,000 was made by Councilor Tramel, seconded by Councilor Shropshire.

7/20/2021

Voting YES: Councilors Shropshire, Smith, Chitwood, Brakefield, Tramel, Thompson - Voting NO: None

Item B: Discussion and possible action regarding approval of an addition to the Emergency Center / Library Expansion project to include a Museum Room for the purpose of preservation and display of the famous Bill Rabbit Painted Pony and other Native American Art. The addition is estimated to cost $605,781 and would be funded via the City of Pryor Creek, 2019 Bond Fund.

A motion was made by Councilor Chitwood, seconded by Councilor Shropshire to approve an addition to the Emergency Center / Library Expansion project to include a Museum Room for the purpose of preservation and display of the famous Bill Rabbit Painted Pony and other Native American Art. The addition is estimated to cost $605,781 and would be funded via the City of Pryor Creek 2019 Bond Fund.
 
Mayor Lees handed out some updated information from Graber and CMS Willowbrook showing changes that would allow the cost to come down to approximately $397,000. Councilor Tramel stated that he would like a portion of the funds to come from the bond account and the remainder from the CARES Act fund. Councilor Ketcher stated that his only objection is to take monies from the CARES Act fund to pay for it.
 
 
Councilors Chitwood and Shropshire amended their motion and second to approve of an addition to the Emergency / Library Expansion project to include a Museum Room for the purpose of preservation and display of the famous Bill Rabbit Painted Pony and other Native American Art at a cost not to exceed $400,000 and fund the project via Cares Act Fund 05 and the City of Pryor Creek, 2019.

12/21/2021

Voting YES: Councilors Nance, Smith, Chitwood, Brakefield, Tramel, Thompson, Ketcher, Shropshire - Voting NO: None

Item 1: Discussion and possible action regarding increasing the Pryor Emergency Services Center & Library Renovation Project contract price from $11,404,861.27 to $12,448,333.57 (a $1,043,742.30 increase), per the attached schedule of costs. This action is due to unforeseen modifications and changes not present at the time of contract approval.

A motion was made by Councilor Smith, seconded by Councilor Ketcher, to approve increasing the Pryor Emergency Services Center & Library Renovation Project Contract Price from $11,404,861.27 to $12,448,333.57 (a $1,043,742.30 increase), per the attached schedule of costs. This action is due to unforeseen modifications and changes not present at the time of contract approval.


A List of Charges found in the addendum post on December 20, 2021 at 5 pm.

  • Police/Fire Emergency Center - $239,672.59
  • Library & Museum - $26,069.54
  • Museum Addition - $515,332.40
  • Unable to Identify Project - $102,026.60
  • Contingency - $88,310.11
  • Bond - $7,947.91
  • Builders Risk Insurance - $2,649.30
  • General Liability - $7,064.81
  • Construction Management Fee - $54,399.03

2/1/2022

Consent Agenda item that passed without any discussion.

Item E: Discussion and possible action regarding an expenditure in the amount of $4,140.18 to Dell Technologies for six (6) laptops for use by the Thomas J. Harrison Pryor Public Library when they temporarily relocate to the Graham Community Building at State Pricing from Library Supplies Account.


2/15/2022

Voting YES: Shropshire, Smith, Chitwood, Brakefield, Tramel, Siever, Ketcher - Voting NO: None

Item H: Discussion and possible action regarding an expenditure from fund 80 (Library Building Fund) in the amount of $4,150 to ENDEX, INC. of Tulsa for 5-each security system motion detectors and 5-each door contacts which add to the already installed security monitoring system at the Library. These needed items are to be used for the Library Expansion but were not included on the plans nor are they included on any bid list.

Motion was by Shropshire, second by Chitwood to approve an expenditure from Fund 80 (Library Building Fund) in the amount of $4,150 to ENDEX, INC. of Tulsa for 5-each security system motion detectors and 5-each door contacts which add to the already installed security monitoring system at the Library. These needed items are to be used for the Library Expansion but were not included on plans nor are they included on any bid list.

Motion was then made by Tramel, and second by Chitwood to table this item.

Voting YES to table: Councilors Shropshire, Smith, Chitwood, Brakefield, Tramel, Siever, Ketcher - Voting NO: None.


3/1/2022

Voting YES: Councilors Ketcher, Shropshire, Nance, Smith, Chitwood, Brakefield, Tramel, Siever - Voting NO: None

Item C: Discussion and possible action regarding CMS Willowbrook Inc. Change Order #3 - Remove & Replace Library Ceilings in the amount of $108,960.07.

Motion was made by Councilor Shropshire and seconded by Councilor Chitwood to approve CMS Willowbrook Inc. Change Order #3 - Remove & Replace Library Ceilings in the amount of $108,960.07.

Voting YES: Shropshire, Nance, Smith, Chitwood, Brakefield, Tramel, Siever, Ketcher - Voting NO: None

Item J: Discussion and possible action regarding an expenditure from fund 80 (Library Building Fund) in the amount of $4,150 to ENDEX, INC. of Tulsa, as in the best interest of the city, for 5-each security system motion detectors and 5-each door contacts which add to the ENDEX, INC. security monitoring system already installed at the Library. These needed items are to be used for the Library Expansion but were not included on the plans nor are they included on any bid list.

Motion was made by Councilor Shropshire and seconded by Councilor Chitwood to approve an expenditure from fund 80 (Library Building Fund) in the amount of $4,150 to ENDEX, INC. of Tulsa, as in the best interest of the city, for 5-each security system already installed at the Library. These needed items are to be used for the Library Expansion but were not included on the plans nor are they included on any bid list.


4/5/2022

Voting YES: Councilors Chitwood, Gonthier, Siever, Ketcher, Shropshire, Nance, Smith.  - Voting NO: None

Item A under the City Attorneys Report: Discussion and possible action regarding CMS Willowbrook, Inc. Change Order #4 - Remove, Replace, & Patch Library Parking Lot & Sidewalks, in the amount of $69,228.16

Motion was made by Smith and seconded by Nance to approve CMS Willowbrook, Inc. Change Order #4 - Remove, Replace, & Patch Library Parking Lot & Sidewalks, in the amount of $69,228.16.


5/17/2022

Consent Agenda Item that passed without discussion.

Item G: Discussion and possible action regarding approval of a quotation  from Bolt in the amount of #3,375 for running phone drops in the Library Expansion as in the best interest of the city due to logistics considerations, and expending the service from Library Repair and Maintenance Account.


6/7/2022

Consent Agenda Item that passed without discussion.

Item G: Discussion and possible action regarding accepting bid from Fiber Interactive Technologies in the amount of $190,826.72 for the RFP #220429 for Networking and VOIP phone equipment and professional services for the new Police and Fire Complex. This equipment is necessary to provide network and voice connectivity to the facility and supports the growth of the force necessary to man the facility. No other bids received. This is a bond fund expenditure.


7/5/2022

Voting YES: Smith, Brakefield, Siever, Ketcher, Shropshire, Nance - Voting NO: Gonthier

Item D under the Mayor's Report: Discussion and possible action regarding CMS Willowbrook, Inc. Change Order #5 - Various Changes & Additions, in the amount of $601,711.98.

Motion made by Councilor Shropshire and seconded by Councilor Smith to approve CMS Willowbrook, Inc. Change Order #5 - Various Changes & Additions, in the amount of $601,711.98.

Items Listed on the Change order:

  • Power and Installation of Air Scrubbers - $30,705.10
  • Added Metal Panels at Library Door 107A - $13,150
  • Added ADA Openers at Library - $6,134
  • Remove/Replace Unsuitable Soils - $42,000
  • Covered Parking Soffits, Gutters, and Downspouts - $25,039
  • Metal Ceiling Panels at Sallyport/Detention Area - $19,557
  • Added Break Metal at Library - $14,200
  • GC's/GR's - Extend Completion Date 2 Months - $62,600
  • Bonds - $1,920.47
  • Builders Risk Insurance - $640.16
  • General Liability Insurance - $1,707.08
  • Contingency - $350,000
  • Construction Management Fee - $34,059.17

8/16/2022

Voting YES: Councilors Nance, Smith, Chitwood, Barham, Gonthier, Siever, Ketcher, Shropshire - Voting NO: None

Item BB: Discussion and possible action regarding an expenditure in the amount of $11,086.26 for Makerspace furniture bid from L&M Office Furniture at state contract pricing. $10,155 will be taken from State Aid Account and $931.26 will be taken from Capital Outlay Account.

Motion was made by Councilor Chitwood and seconded by Councilor Smith to approve an expenditure in the amount of $11,086.26 for Makerspace furniture bid from L&M Office Furniture at state contract pricing. $10,155 will be taken from State Aid Accout and $931.26 will be taken from Capital Outlay Account.

Voting YES: Smith, Chitwood, Barham, Gonthier, Siever, Ketcher, Shropshire, Nance. Voting NO: None

Item CC: Discussion and possible action regarding an expenditure in the amount of $50,521.97 for furniture bid from L&M Office Furniture at state contract pricing. These items will furnish all areas of the Library expansion except for the Makerspace. Payment will be split between Library donation accounts as follows: $25,521.97 from Copies/Donations Account; $16,100 from Book Sales Account; $7,600 from Memorials Account; and $1,300 from Preservation Account.

Motion was made by Councilor Chitwood and seconded by Councilor Smith to approve an expenditure in the of $50,521.97 for furniture bid from L&M Office Furniture at state contract pricing. These items will furnish all areas of the Library expansion except for the Makerspace. Payment will be split between Library donation accounts as follows: $25,521.97 from Copies/Donations Account; $16,100 from Book Sales Account; $7,600 from Memorials Account; and $1,300 from Preservation Account.

Voting YES: Councilors Chitwood, Barham, Gonthier, Siever, Ketcher, Shropshire, Nance, Smith - Voting NO: None

Item dd: Discussion and possible action regarding an expenditure in the amount of $21,513.24 for shelving bid from L&M Office Furniture. Payment will be split between Capital Outlay and Library donation accounts as follows: $19,068.74 from Capital Outlay Account; $2,444.50 from Children's Donation Account.

Motion made by Councilor Chitwood and seconded by Councilor Siever to approve an expenditure in the amount of $21,513.24 for shelving bid from L&M Office Furniture. Payment will be split between Capital Outlay and Library donation accounts as follows: $19,068.74 from Capital Outlay Account; $2,444.50 from Children's Donation Account.


11/1/2022

Consent Agenda Items that passed without discussion

Item H: Discussion and possible action regarding an expenditure not to exceed $12,000, as in the best interest of the city from Police Equipment Capital Outlay Account, to Muskogee Communications for labor to move all radio equipment, communications equipment and records management systems from the current Police Department to the new Police Department. The labor rate for Muskogee Communications is $125 an hour and the state contract rate is at least $195. Muskogee Communications has performed all the work for radio and communications needs for the Police Department for over 20 years.


During the November 1, 2022 meeting Mayor Lees said, "Bond funding was woefully insufficient for the project because the bond was sold on unproven conceptual plans in 2018 that had nothing to do with real numbers in 2020-2021." He went on to say, "The final plans were sketchy while the project was well underway because of unavoidable COVID delays with our Architect." The Mayor also said, "Engineering As You Go" was part of the practice, along with a few surprises.

Is there anyone to blame? The Mayor informed the Council at the last meeting that he had already requested the City Accountant to start an internal audit. The Councilors all agreed that an audit was in order and requested it be done by an outside auditor. The answer to, "is anyone to blame" will come in time. In the meantime, Pryor's Municipal Utility Board has offered a line of credit not to exceed $2 million at 4.5% interest and also said the city could take back the ARPA funds the Council previously approved to give to MUB. With the ARPA funds going back to the City, the need to tap the line of credit may not be needed.